Cost Effective and Secure Archive Management Solution

First introduced in 2003, CellNass is an innovative archive management service delivered by CellPath Ltd, aimed at the needs of those within Cellular Pathology. 

Over 50% of NHS hospitals in the UK are now using CellNass, and this figure is constantly growing. This has made us the market-leader for Cellular Pathology archive management and the go-to company for those seeking to transfer materials to an off-site secure facility.

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Cellnass News

Life is Better With CellNass - Northampton General Hospital

Interview with Jacqueline Smith – Interim Operations Manager for Histopathology – Northampton General Hospital NHS Trust.

At Northampton General Hospital the storage of a large amount of histopathology material, reaching back 25 years, was reaching crisis point – with cabinets placed along the corridor, on different floors and 15 minutes away in another part of the hospital. As space ran out, the only way to create more was to rotate older material once it passed 25 years of age. The situation came to a head when borrowed space elsewhere in the hospital was needed for a different purpose, leaving no option but to look for an alternative, long-term solution for archiving.

Deputy Head of Pathology Mary Pendleton started the process by contacting CellPath, regarding its CellNass service, having heard about its facilities through the CPA (Clinical Pathology Accreditation), and Jacqueline Smith continued with the communication when she took on the role of Histopathology Operations Manager.

“On auditing the CellNass facility in Wales I was struck by the efficiency of the whole process,” says Jacqueline. “It was 21st-century technology at its best. Compared to our situation there was so much room – it reminded me of a big superstore. I watched the whole process of slides being indexed and archived and was impressed by the speed and accuracy. Seeing the team in action was reassuring and gave me total confidence. During the visit we had complete access to the whole facility and all the staff were helpful and friendly.”

“Once the decision was made, we sat down and did the planning. The CellNass people really did their homework – asking lots of questions and assessing logistical issues they might face when removing our material. As a result, the uplift was perfect and there were no complaints from the outpatient area next door.”

“CellNass also helped us manage the remaining slides and blocks we hold on site, with more effective storage solutions that make it so much easier to find things. Each year we now remove a single year of material to CellNass, always leaving the last five years’ here in Northampton.”

“The support we received was first class and nothing ever appeared to be too much trouble to the CellNass team. Our challenge at the start of the process was to find a long-term solution – and when you’re forced to make a major change like this, you have to make sure it’s better than what you had before. With CelllNass we achieved this.”

We are always happy to welcome customers to have a look at our facilities - if you'd like a tour, please use the form on the right and a member of our customer care team will be in touch to arrange an invitation to visit.

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Human Tissue Authority (HTA) Licensed Cellular Pathology Archiving

Trudy Johnson the Department Manager of Cellular Pathology at the Queen Elizabeth Hospital, Gateshead Health NHS Foundation Trust, shares her experience of archiving at CellNass.

“The ever-growing volume of blocks and slides in our Cellular Pathology Laboratory was stored in an adjacent room, but when we made the move to LBC (Liquid Based Cytology) the room used for storage was required to house this process.

As space throughout the hospital was at a premium, our immediate and short-term solution was to move storage blocks and slides to a Council run storage facility nearby. However, without a Human Tissue Authority (HTA) licence no patient records could be externally stored resulting in the need to store these in dispersed locations around the hospital site.

The situation was far from ideal. Every time we needed to retrieve a slide, two people were required to take time out thereby losing us valuable laboratory time and often leaving us short staffed. Combine this with an ever increasing archive requirement and future plans to collaborate with neighbouring hospitals to develop a regional Centre of Excellence, we knew we needed a more effective long-term solution.

The catalyst for change occurred with the closure of the Council run storage facility in 2011. Our first steps were to identify our future storage needs from a HTA approved establishment, the level of service and support we would expect in terms of the archiving process, recall procedures, response times and associated cost. Our specification formed the basis for an open tender, alongside a site visit which would ultimately play a large part in our decision-making process.

Our first impressions during the site visit to the CellNass HTA licensed facilities in Wales were very impressive. A number of things stood out for us instantly.

Firstly, they talked our language. Pathology is clearly at the heart of their business and they understood our requirements in detail. They used the same words we used and because they are experts in slide and block storage systems, it made us realise that handling and indexing would be in safe hands. Secondly, we were shown the whole process from start to finish. Seeing CellNass people in action was very reassuring. Every stage was demonstrated fully, showing us both the process and the people involved, helping us experience their service first hand and estimate the likely response time to any request.

Once confirmed as our preferred archiving partner, we welcomed the CellNass team to Gateshead where they made a visit to our existing store and conducted necessary risk assessments for moving and lifting the material. For our convenience, CellNass removed everything in its existing state, indexing and repacking back at the archive facility. The service was soon put to the test when we made a quick recall, leaving us delighted in the ease by which the process worked.

An interesting benefit we have found of archiving with CellNass is the ease in which we can cost and retrieve groups of blocks or slides for research work. Previously, our staff could spend hours retrieving and providing internal retrieval costs – now it happens simply and quickly, without any interruption to laboratory time.

Being treated as a valued customer and building long-term partnerships has always been more important. So we were very pleased when CellNass agreed to provide a flexible service arrangement under the banner of our Managed Service Contract – helping us maintain an aligned procurement strategy into the future.”

We are always happy to welcome customers to have a look at our facilities - if you'd like a tour, please use the form on the right and a member of our customer care team will be in touch to arrange an invitation to visit.

More >